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Governor Newsom Issues Executive Order on Extending Deadlines Impacted by COVID-19.

In addition to several other deadlines, Executive Order N-63-20 extends a notary public’s commission 
expiration date by 60 days. For the complete text of the order please use this link.
https://www.gov.ca.gov/wp-content/uploads/2020/04/N-54-20-COVID-19-text-4.22.20.pdf



REGISTERING AS A NOTARY PUBLIC

For information on becoming a notary public, please contact the Secretary of State at (916) 653-3595 or visit their website at www.sos.ca.gov/notary.

Pursuant to Government Code 8213(a), all notary public applicants must file the official bond and oath of office with the County Clerk in the county which the applicant maintains their principal place of business no later than 30 days after the beginning term prescribed in the commission. Documents mailed to the County Clerk must be sent via certified mail and must be received by the County Clerk at least two weeks prior to the expiration of the oath of office; postmarked dates are not valid and delivery times may vary.  The 30-day period cannot be extended for any reason; any documents not received by the County Clerk within the 30 days will be returned to you and must be re-filed with the Secretary of State.

To file a Notary Public application in person, please bring the following documents to our Downtown, Santee or San Marcos Branch Office Monday through Friday, 8 am to 5 pm (excluding holidays):

  1. Valid government-issued identification such as a driver's license or passport.
  2. Original commission certificate.
  3. Two Notary Oath of Office forms, unsigned.
  4. An original bond in the amount of $15,000.00. The name on the bond must match your State commission.
  5. Payment for the fees, payable by cash, check, money order, or credit/debit card (with additional $2.50 surcharge for card payment):
    • $42.00 Filing Fee
    • $14.00 Recording Fee for the first page
    • $3.00 Recording Fee for each additional page after the first page
    • $2.00 Copy Fee for the first page and $0.05 for each additional page
    • $1.00 Certification Fee for each copy page


To file a Notary Public application by certified mail, please send the following:

  1. A letter of your request that includes your phone number where you may be reached during business hours.
  2. A photocopy of your Notary Commission.
  3. Two Notary Oath of Office forms completed in front of a Current Notary Public signed with your Notary Signature.
  4. An original bond in the amount of $15,000.00 signed with your Notary Signature. The name on the bond must match your State Commission.
  5. Fees may vary depending upon the pages required for recording your Notary Bond. It is our suggestion that you print "not to exceed $70.00" in the memo section of the check. We will calculate the costs and indicate the correct amount on your check. If you would like a receipt or copies mailed back to you, please include a self-addressed envelope with your request.
  6. Checks should be made payable to: "San Diego County Assessor/Recorder/County Clerk"

    Please mail your documents and payment to:
    San Diego County Assessor/Recorder/County Clerk
    P.O. Box 121750
    San Diego, CA 92112-1750


The County Clerk's Office will examine the documents, file, and record the bond. It may take approximately 4 to 6 weeks for the original bond to be returned to you.

Notary acts may commence once the documents have been filed and recorded with the San Diego County Clerk's Office and the commission date has become effective.


SIGNATURE AUTHENTICATION – NOTARY PUBLIC

Notary authentications are needed to verify that the notary has filed a bond in the county where they conduct business and has a current commission at the time of the notarization of the document. Notary authentications are most often used to verify the signatures of notaries on various documents that are leaving the country and are required before requesting an Apostille from the Office of the Secretary of State.

The County Clerk’s Office certifies the authenticity of the signature of the notary who signed the document, and, when appropriate, the identity of the seal or stamp which the document bears. The certification does not certify the contents of the document.

To request the signature authentication of a Notary Public in person at any of our locations, you must bring the original notarized acknowledgment/jurat containing the notary public’s signature and seal and payment. You may also request signature authentications by mail by sending a letter of your request that includes your phone number, the entire notarized document, and check payment to the San Diego County Clerk. Our mailing address is:

  • San Diego County Assessor/Recorder/County Clerk
    P.O. Box 121750
    San Diego, CA 92112-1750

The fee for a signature authentication is $12.00; in-person transactions are payable by cash, check, money order, or credit/debit card (with additional $2.50 surcharge for card payment), while mailed requests must be paid by check made payable to “San Diego County Assessor/Recorder/County Clerk”.


SIGNATURE AUTHENTICATION – PUBLIC HEALTH OFFICER

The County Clerk’s Office authenticates the signature of the County Public Health Officer/Registrar of Vital Records on birth and death certificates to allow customers to submit the certificate directly to the Secretary of State for an Apostille. Public Health Officer signature authentications can also be applied to the “Application for Disposition of Human Remains” and the “Certificate of No Communicable Disease."

The County Public Health Officer’s signature appears on the birth and death certificates that are purchased directly from the Health and Human Services Agency (HHSA). Prior to requesting an Apostille, customers may either request a signature authentication on the certificate issued by HHSA, or, if the certificate is of a birth or death record and is on file with the Recorder/County Clerk, purchase the certificate from the Recorder/County Clerk (visit https://arcc.sdcounty.ca.gov/Pages/birthdeath-certificates.aspx for more information).

To request the signature authentication of the County Public Health Officer in person at any of our locations, you must bring the original document that contains the County Public Health Officer/Registrar of Vital Records’ signature and payment. You may also request signature authentications by mail by sending a letter of your request that includes your phone number, the original document that contains the County Public Health Officer/Registrar of Vital Records’ signature, and check payment to the San Diego County Clerk. Our mailing address is:

  • San Diego County Assessor/Recorder/County Clerk
    P.O. Box 121750
    San Diego, CA 92112-1750

The fee for a signature authentication is $12.00; in-person transactions are payable by cash, check, money order, or credit/debit card (with additional $2.50 surcharge for card payment), while mailed requests must be paid by check made payable to "San Diego County Assessor/Recorder/County Clerk".